Vacations’ automation
Labor effort reduction to organize employees’ vacations
Functional opportunities
Creating the vacation plan
Auto-check for exceeding vacation limits
Creating vacation requests
Integration with ERP Systems
Requests’ approval
Creating and downloading printed document forms
Sending information letters to employees about the need to plan vacation
Creating notes in employees and managers schedules
Auto-check for the intersection of employee vacations in the same department
Solution description
First working day in January, every year the system sends out an information letter to all the employees about the need to plan a vacation.
Approving the vacation plan
The employee creates a vacation plan in the system and sends it for approval, indicating:
The vacation type
Period
The approval process happens in cycles through the employee group “Approving vacation plan”
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Approval process
Notification
Expecting the approval result
Passing to the next one
Vacation plan is considered approved when all the persons in charge of approval confirm the employee request. In case of rejection, the vacation plan is sent to the author of the application for adjustment.
Approving a vacation request
This process is the last one to register a vacation. The approval of the vacation request is similar to the coordination of the vacation plan, but for another coordination group:
Approving the vacation plan – vacation that’s been planned already
Approving unplanned vacation.
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The vacation request is considered approved when all the persons in charge of approval confirm the employee request. In case of rejection, the vacation plan is sent to its author for correction. The order in 1C is created for approved requests.
Results
Due to the introduction of the automation system to organize vacations:
Reduced document approval time and improved process efficiency
Reduced costs of the HR department and the account department to process vacations’ paperwork
Control over employees’ vacation plans according to the accounting policies
Easier documentation access
Costs and terms
from 200 000 batt
from 2 months
When is it useful?
If there are errors in vacation plan organization and coordination, which lead to a delay in approval and loss of documents.
If there is a need to reduce the time for request approval and to register vacation plan documents.
