Corporate portal for KIA Motors
Customer: Kia Motor Corporation is South Korea's second-largest automobile manufacturer, following the Hyundai Motor Company, with sales of over 3.3 million vehicles in 2015.
- Minimization of “non-productive” waste of time;
- Optimization of daily operations;
- Decrease of financial expenditure on expendable materials.
- Reducing the document search time;
- Reducing the time for searching employees’ contacts;
- Creating the tool to manage mobile connections;
- Creating the tool to book break-out rooms;
- Creating the tool to register correspondence;
- Creating the tool for HR-department to hire and fire employees;
- Creating the tool to notify employees about company news and vacancies;
Description
A corporate portal contains a number of solutions simplifying the work of company employees.
Main page
- Company news;
- Upcoming birthdays;
- Quick employee’s search;
- Company documents;
- Corporate discounts;
Company structure
Contains graphic images of the company structure. The following information is presented on each employee:
- Profession;
- Position;
- Department;
- E-mail;
- Mobile phone number;
- Internal phone number in the company.
Absence schedule
the schedule is presented as a company Calendar with records on each employee’s absence:
- Annual vacation;
- Business trip;
- Sick leave;
- Maternity leave;
- Personal day off;
- Unauthorized absence.
Mobile connection management
Controlling expenses on employees’ mobile connection includes:
- Setting up limits;
- History of limit changes;
- Downloading factual expenses of employees and departments;
- Report on expenses of employees and departments;
- Call details, checking charges and paid subscriptions;
- The transmission of data for withholding a salary in ERP System.
Documents
General
Document Storage:
- Orders and directions;
- Rules and regulations;
- Document templates.
Personal
Storage of each employee’s documents:
- Pay sheets;
- Insurance instalments;
- Work certificates.
- Correspondence
Корреспонденция
Assigned to register incoming and outgoing correspondence with the capability to search documents:
- By number;
- By date;
- By address;
- By addresser;
- By correspondence type.
HR-department
Assigned to hire and fire employees.
The system stores employees’ profiles and access request forms. The probation period goals are set for each new employee.
The system notifies all the people involved about a new employee, sends the access request to the security department.
Results:
- Financial expenditure on expendable materials (paper, ink for printer) are excluded;
- “Non-productive” waste of time on daily operations is excluded.
